- Familiarize yourself with the session's theme, objectives, and structure.
- Know the sequence of presentations.
- Reach out to speakers before the session starts, introduce yourself, and confirm their participation.
- Start the session on time to maintain the conference schedule.
- Begin with a brief welcome address, introducing yourself and the session's theme.
- Introduce the speaker before each presentation.
- Monitor the time closely to ensure each speaker adheres to their allotted duration (presentation: 12 minutes, Discussion/questions: 5 minutes)
- Provide time cues to speakers (e.g., 2 minutes left) to help them manage their presentations.
- Handle delays diplomatically by gently reminding speakers of the time or adjusting the schedule if necessary.
- Moderate the Q&A session by selecting questions from the audience, ensuring they are concise and relevant.
- Thank the speakers for their contributions and the audience for their participation.
- Be prepared to call for technical assistance if equipment issues arise (technical personnel will be present to help